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Teams Overview

CoSchedule makes it easy to work with teams on many different blog calendars.

I want to invite my WordPress team to CoSchedule.

1. Go to Settings > Team in your calendar. First you need to pick whether you invite a User or a Guest Author.

 

CoSchedule members in our Team and Team Pro calendar plans have the option to add Guest Authors.

 

You can invite your team members by email, or you can invite them via WordPress.

If your new team member is also a user of your WordPress blog, you can connect their WordPress author account to their CoSchedule account when you are inviting them. This can also be added later by editing the team member.

2. Once they accept your invitation, they will each sign up for their own individual CoSchedule account.

3. You will see that they have accepted the invitation, because the next time you hop into CoSchedule, you can see they are no longer "Pending" in the Settings > Team area. Now they can see the blog calendar that you invited them to.

4. You can edit or delete your team members by clicking on the Pencil icon to edit, or the "x" icon to delete from your Teams menu.

 

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I want to invite a non-WordPress team member to CoSchedule.

1. Invite this team member by email. They do not need a WordPress account.

2. They accept your invitation, and they sign up for their own CoSchedule account.

3. You see that they have accepted the invitation, because the next time you hop into CoSchedule, you can see they are no longer "pending" in the Settings > Team area. Now they can see the blog calendar that you invited them to. You are still the owner, though. 

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Who will have access to my CoSchedule calendar?

Team members can only see the calendars they have been given permission to join.

If your CoSchedule account has multiple calendars in it, you will see all of your calendars no matter which WordPress blog you log in to. But only you can see your blogs.

The CoSchedule calendar in WordPress is in an iframe. This is why you see your entire CoSchedule account. It is not based on which WordPress account you are logged into, but which CoSchedule account you are logged into. Your other WordPress team members will be seeing their CoSchedule accounts when they log in to WordPress.

The general rule of thumb is this: CoSchedule team members cannot see any CoSchedule blog calendar that they have not been invited to.

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Who can request access to my CoSchedule calendar?

Team members who try to get to the CoSchedule calendar inside of their WordPress account who have not been given access to CoSchedule yet can request access there. Or, if a team member tries to install/connect CoSchedule to a WordPress blog that was connected by someone else previously, they will also have the same opportunity.

If you have users/team members in your WordPress that haven't been given access to your calendar yet, they may be requesting to have access. If you'd like to invite these team members, you can do that. We tell you about that here.

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Will a client see the other blogs attached to my CoSchedule account?

No. You can have personal blogs, work blogs, and client blogs in your CoSchedule account. Team members on those blogs can't see anything they aren't invited to, so they will not see your other blogs. Think of CoSchedule not as blog-specific, but as an app that serves as an umbrella. Put all of your blogs "under" it, have one login for managing them, but rest assured that each blog is still separate in its own space.

We recommend having only one CoSchedule account and putting all of your blogs in that one account.

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Will a client need their own CoSchedule account, or do they use their WordPress login?

Your client will need a CoSchedule account. Their WordPress login will not give them access to the CoSchedule calendar. Invite them to the blog, and once they are logged in, they can then see their (and only theirs) blog calendar in WordPress.

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